Welcome to Mapademics! This guide will get you productive with the platform in just 10 minutes. Most institutions have their academic data in spreadsheets or student information systems, so we’ll show you the fastest way to import everything at once and immediately see skills being extracted from your syllabi.

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What You’ll Accomplish

Bulk Import Academic Data

Import entire academic structure from Excel in minutes

Auto-Process Syllabi

Watch hundreds of syllabi get processed simultaneously

Real-Time Progress

Monitor import and skills extraction with live updates

Immediate Results

See extracted skills and generate reports right away

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Two Ways to Get Started

Choose the approach that best fits your situation:

🚀 Bulk Import (Recommended)

Best for most institutionsImport hundreds of programs, courses, and syllabi in one operation. Perfect if you have existing academic data in spreadsheets or can export from your SIS.⏱️ Time: 10 minutes setup + processing time📊 Result: Entire academic catalog with skills automatically extracted

🏗️ Manual Setup

Best for testing or small programsCreate your academic structure step-by-step to understand the platform. Ideal for trying out features or setting up small pilot programs.⏱️ Time: 10 minutes for basic setup📊 Result: Sample structure ready for expansion

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Your Dashboard Overview

When you first log into Mapademics, you’ll see a clean dashboard with a sidebar organized into key sections:
  • Platform: Home, Reports, and Widget tools
  • Academic Data: Programs, Courses, Credentials, and Instructors
  • Data Import: Bulk upload and import management
  • Employer Relations: Job market data and employer information
  • Settings: Organization settings, user management, and processing tools
The sidebar shows your organization name at the top. All data you create is specific to your organization and completely private.

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Bulk Import Approach

Recommended for most institutions - This is the fastest way to get your entire academic catalog into Mapademics with skills automatically extracted from syllabi.

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Step 1: Prepare Your Academic Data

Most institutions already have this data in spreadsheets or can export it from their student information system.
1

Download the Import Template

  • Navigate to Data Import in the sidebar
  • Click Download Template to get the official Excel template
  • You’ll get a file with six pre-configured sheets for all your academic data
2

Gather Your Existing Data

Collect your current academic information:
  • Programs: Degree programs, certificates, CIP codes
  • Courses: Course catalog with names, codes, descriptions
  • Instructors: Faculty names and email addresses
  • Course Sections: Specific sections with instructors assigned
  • Syllabi URLs: Links to PDF syllabi (publicly accessible)
  • Credentials: Any stackable credentials or micro-credentials
Most SIS systems can export this data in CSV format, which you can copy into the template.
3

Fill the Template

Copy your data into the appropriate sheets:
  • Start with Programs and Instructors (no dependencies)
  • Add Courses and link them to programs
  • Create Course Sections and assign instructors
  • Add any Credentials and link them to sections
Include syllabus URLs in the Course Sections sheet - Mapademics will automatically download and process them for skills extraction.

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Step 2: Upload and Process Everything at Once

1

Upload Your Template

  • In Data Import, click Choose File and select your completed template
  • Click Upload - the system validates all your data instantly
  • Review the parsed data across all six tabs to confirm accuracy
2

Resolve Any Conflicts

If you have existing data, you’ll see a conflict resolution screen:
  • Skip Import: Keep existing data unchanged
  • Replace Existing: Update with new data from your template
  • Create New: Add a suffix to create separate entries
Most first-time users won’t have conflicts, so you’ll go straight to the review screen.
3

Execute the Bulk Import

  • Click Execute Import to begin processing
  • Watch real-time progress as the system creates your entire academic structure
  • See live updates showing exactly what’s being processed
Real-time bulk import progress with WebSocket updates

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Step 3: Watch Automatic Skills Extraction

The magic happens next - if you included syllabus URLs, Mapademics immediately begins processing them.
1

Monitor Syllabus Processing

  • A background batch job starts automatically for all uploaded syllabi
  • You’ll see real-time updates as each syllabus gets processed
  • The system downloads PDFs, analyzes content, and extracts skills using AI
Processing time varies by syllabus length, but typically 1-3 minutes per document. Multiple syllabi process simultaneously.
2

View Processing Results

  • Navigate to Background Jobs > Syllabi Processing to monitor progress
  • See detailed status for each syllabus with success/failure indicators
  • Failed items show specific error messages for troubleshooting
3

Review Extracted Skills

  • Once processing completes, visit any course section
  • View the Skills section to see automatically extracted competencies
  • Skills are stored as structured JSON showing learning outcomes identified in syllabi

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You’re Done!

Bulk Import Complete: Your entire academic catalog is now in Mapademics with skills automatically extracted from hundreds of syllabi. The whole process takes about 10 minutes of your time plus processing time.

View Programs

Browse your imported program catalog

Generate Reports

Create skills analysis across your programs

Monitor Jobs

Track ongoing syllabus processing

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Manual Setup Approach

Best for testing or small programs - Build your academic structure step-by-step to understand the platform.
Manual Setup Complete: You have a working academic structure and understand the platform workflow. Perfect for expanding with more programs and courses.

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Understanding Real-Time Processing

Mapademics uses advanced background processing with live updates to handle large-scale academic data efficiently.

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What Happens Next

Add Job Market Data

Import job descriptions to analyze skills demand and alignment

Generate Advanced Reports

Create comprehensive skills gap analyses across your programs

Set Up Employer Matching

Connect with local employers to understand workforce needs

Create Public Widgets

Share program outcomes publicly through embeddable widgets

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Congratulations!

You’ve successfully set up Mapademics using the approach that works best for your institution: If you used Bulk Import:
  • ✅ Imported your entire academic catalog in minutes
  • ✅ Automatically processed hundreds of syllabi for skills extraction
  • ✅ Set up real-time monitoring of background processing jobs
  • ✅ Created a foundation for comprehensive skills analytics
If you used Manual Setup:
  • ✅ Built your first complete academic structure
  • ✅ Understood the platform’s core workflows
  • ✅ Processed your first syllabus and viewed extracted skills
  • ✅ Explored the reporting and analytics capabilities

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Next Steps Based on Your Goals

🎯 Prove Program ROI

Generate program reports showing skills alignment with job market demand. Perfect for demonstrating value to students and stakeholders.Create Your First Report →

🤝 Employer Partnerships

Add job market data to show how your programs prepare graduates for specific roles and industries.Set Up Job Matching →

📊 Public Transparency

Create embeddable widgets that prospective students can view on your website showing clear career outcomes.Build Your Widget →

⚙️ Advanced Configuration

Customize processing settings to fine-tune skills extraction for your specific academic content.Configure Processing →

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Need Help?

Bulk Import Details

Complete guide to bulk import features and troubleshooting

Skills Processing

Understanding how AI extracts skills from academic content

Support

Contact our team for assistance with your setup