Mapademics DocsApplicant Tracking
Define the statuses your team uses to track applicants through your pipeline — colors, ordering, and the default New status.
Applicant Tracking
Applicant Tracking is the per-organization list of statuses your team uses to move applicants through your pipeline. Statuses are fully yours to name — Screening, Phone screen, Onsite, Offer, Placed, Withdrawn, whatever fits how you work.
This page covers the one-time setup. For day-to-day use — setting a status from an applicant's row, filtering, bulk-changing many at once — see Tracking applicants through your pipeline.
Where to configure it
Settings → Applicant Tracking. A single card titled Statuses with one row per status, plus an Add status button.
Every workspace starts with one status, New, already on the list. It's locked: you can't archive it, you can't drag it out of first position, and you can't delete it. Every applicant who arrives — whether from manual entry, the widget, or a bulk import — starts on New.
Adding a status
- Click Add status. A new row appears with an empty label, a color, and a focus on the name field.
- Type a name. The machine-readable value is derived automatically from the label — there is no separate field to fill.
- Click the color swatch to pick a color from the palette (nine choices: slate, red, amber, lime, emerald, cyan, blue, indigo, rose). The color shows up on the status pill everywhere it renders.
- Click Save changes at the bottom right.
Until you save, the row is a draft. Click the × on a draft row to discard it, or Discard at the bottom of the page to revert every unsaved change.
{% hint style="info" %} No two statuses can share a name, but names are case-insensitive. Onsite, onsite, and On-Site would all collide. The label is also what your team sees in popovers, filters, and bulk actions — write it the way you'd want a teammate to read it. {% endhint %}
Reordering
Grab the handle on the left of a row and drag it to where you want it. Order in this settings page is the order that statuses appear in the picker on the applicants table, in the bulk Set status… dialog, and in the status filter. Save to persist the new order.
New is locked to first position — its row shows a lock icon instead of a drag handle.
Archiving a status
Click the Archive icon on a status row to hide it from new selections without removing it from applicants who already carry that value.
- An archived status doesn't appear in the inline picker on the applicants table or in the bulk Set status… dialog. Your team can't choose it anymore.
- It still appears on the applicants who already have that status — their pill shows the label with (archived) appended so it's obvious the value is no longer current.
- It also still appears in the Status filter so you can find those applicants and reassign them.
Click Restore to bring an archived status back into active use. Restore moves the row back into circulation immediately; existing applicants on the status continue unchanged.
{% hint style="info" %} Archive is the right tool when a stage in your pipeline goes away. It preserves the historical record on the applicants who passed through it and lets you migrate them on your schedule. Deleting the status — using the × while it's still a draft — only works before you've saved it for the first time. Once saved, archive is the way out. {% endhint %}
Colors
The nine-color palette is intentionally small so each status reads as visually distinct at a glance.
Pick one of:
- slate — the default, used for New.
- red, amber, lime, emerald, cyan, blue, indigo, rose — assignable to your own statuses.
When you add a new status, Careers picks the next unused color in the palette automatically. Click the swatch to change it.
There's no custom hex input. The palette is the palette.
What happens to an applicant when a status changes
The status lives on the applicant as a plain value, not a reference. That has two practical consequences worth knowing:
- Renaming a status updates every applicant's pill in real time. Rename Phone screen to Initial call and every applicant currently on Phone screen now displays Initial call — there is no migration step.
- Archiving a status doesn't change anything on existing applicants. They keep that value until your team picks something else for them. They show up in the status filter under the archived name, marked as such, so you can find them.
If a status is removed entirely from the configuration but applicants somewhere still carry that value, they land in the Other statuses bucket of the status filter — see Tracking applicants through your pipeline.
Saving and discarding
The Save changes and Discard buttons at the bottom right are enabled only when there are unsaved edits — a new draft row, a renamed label, a color change, a reordered list, an archived row.
Save changes writes the whole list at once. If validation fails — for example, two rows with the same label — the save is rejected and your edits stay on screen for you to fix.
Discard reverts every edit back to the last saved state without writing anything.
Who can configure this
Anyone with access to Settings can edit the status list. Changes take effect for everyone in the workspace immediately on save.