Mapademics DocsInviting your team
Add teammates to your Careers workspace, and deactivate the ones who leave.
Inviting your team
Careers workspaces are designed for teams. This page covers how to invite teammates, where invitations live, and how to revoke access when someone moves on.
Inviting a teammate
- Open Settings → Users from the sidebar.
- Click Invite User at the top right.
- Enter the teammate's email address.
- Click Invite.
The teammate receives an email with a link to set up their own account. Until they accept, the invitation lives under the Invitations tab.
Once they're in, they should set their display name under My Account — it's the name the rest of your team will see on assignments.
The three tabs
The Users page splits into three lists:
- Active Users — everyone who has accepted their invitation and can sign in today. Columns: Name, Email, and Role.
- Deactivated — teammates whose access has been revoked. Same columns, plus Deactivated, the date it happened.
- Invitations — invitations sent but not yet accepted. Use this to check an invite landed, or to resend it.
You can search any of the lists and choose visible columns from the Columns dropdown.
The Role column is what governs administrative access. Admins can reach Settings, manage users, and — when Notify admins on new applicants is switched on — receive an email for every resume the widget takes in. See The Resume Upload Widget.
Deactivating a teammate
When someone leaves your team or changes role, deactivate them rather than deleting anything.
Open the Active Users tab, find their row, and use the row's actions menu to deactivate. They move to the Deactivated tab with the date recorded, and they can no longer sign in to the workspace.
Deactivating is an admin-only action.
Deactivating removes access, not history. Applicants they were assigned to keep that assignment, notes they wrote stay put, and skills they edited are unchanged. Nothing they did disappears — the workspace simply stops letting them in. That's what makes deactivation safe to do the day someone leaves.
Because assignments survive, a departing coach's caseload doesn't reassign itself. After deactivating someone, open Coach Analytics and move their open applicants to whoever is picking the work up — otherwise those applicants stay owned by an account that can't sign in.
Reactivating a teammate
If someone returns, or you deactivated the wrong person, open the Deactivated tab and reactivate them from their row. They regain access with their assignments and history intact — there's no need to re-invite them or rebuild anything.