Adding applicants

There are three ways to add an applicant to your Careers workspace. Pick the one that matches who's holding the resume.

In all three paths, Careers extracts the applicant's skills automatically as soon as the resume lands. The new applicant shows up in your Applicants list with the New tracking status, ready to be assigned, coached, and matched against jobs. To move them through your pipeline from there, see Tracking applicants through your pipeline.

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Add an applicant manually

Use this when you have one applicant in front of you.

1. Open Applicants from the sidebar.
2. Click Add Applicant. A dialog opens.
3. Either drag a resume file onto the upload area, or click to browse. Supported formats: PDF, DOC, or DOCX, up to 10 MB.
4. Fill in (or correct) the visible fields:
   • Name (required)
   • Email
   • Phone
   • Location
   • Notes — anything you want to remember about this person.
5. Decide whether to leave Extract skills from resume on (recommended). With it on, the new applicant goes straight into a background skills-extraction task. With it off, the resume is attached but no skills are extracted yet — useful when you're mid-import and don't want to spend extraction capacity until later.
6. Click Create and Extract Skills.

You can also create an applicant without uploading a resume — just fill the fields and submit. Add the resume from the applicant's profile when you have it.

{% hint style="info" %} The resume you upload becomes the active resume. If you upload more later, switch the active one from Resume Versions on the applicant's Overview tab. {% endhint %}

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Let applicants submit themselves via the widget

Embed the Resume Upload Widget on your organization's website to let applicants drop their own resumes in. Each submission becomes an applicant in your workspace, with skills already extracted by the time you see it.

This is the right path when you want a hands-off intake channel — for example, a "Send us your resume" page on your career-services site.

The widget lives at Settings → Resume Upload Widget, where you can enable it, choose how new applicants are routed to your team, and copy the embed code. For the full setup — including assignment strategies, email notifications, and what your applicants will see — see The Resume Upload Widget.

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Bulk-upload a folder of resumes

Use this when you already have many resumes collected — for example, after an in-person event or from another tool — and want to load them in one pass.

Go to Data Import → Applicant Import and drop the folder. One applicant is created per resume file (PDF, DOC, or DOCX). Skills are extracted in the background; you can watch progress under Data Import → Background Tasks.

For the full bulk-import flow, including imports for jobs, see Bulk-importing data.

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What happens after an applicant is added

In all three paths, the same thing happens once a resume is attached:

1. Careers parses the resume into structured sections (experience, education, projects, certifications) and extracts skills against the Mapademics Skills Library.
2. The applicant appears in your Applicants list, with the resume marked Active.
3. The Resume & Skills tab populates as soon as extraction finishes — usually a few seconds for a single resume, longer for a bulk import (track progress in Background Tasks).
4. The applicant's Jobs tab starts matching them against your Uploaded and Public jobs.

From there, open the profile, assign the applicant to a teammate, and coach.

{% hint style="info" %} Need a fresh resume from someone who's already in your workspace? That's a separate flow — open the applicant's profile and use Copy upload link to send them a personal URL that adds the new resume to their existing profile, not a new applicant. See Sending a resume update request. {% endhint %}

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Next steps

• The applicant profile
• The Resume Upload Widget
• Bulk-importing data