Mapademics Transfers helps registrar and articulation teams turn an incoming transcript into a finished transfer articulation report — course by course, matched to your own catalog.

Mapademics Transfers

Mapademics Transfers is the workspace where registrar and articulation teams turn an incoming transcript into a finished transfer articulation report. You drop in a transcript (or build a package by hand), Mapademics extracts the coursework and locates each course in the sending institution's published catalog, and then suggests the closest equivalent at your own institution — with a confidence score, a per-course justification, and a one-click way to lock in the match.

These docs are written for the staff inside an institution that uses Transfers. If you work in a registrar, transfer, or articulation office, you're in the right place.

Who Transfers is for

Transfers is built for the staff inside an institution that evaluates incoming transfer credit — registrars, transfer coordinators, articulation specialists, and the teammates who set the workspace up. Every page in these docs is written from your perspective: the home institution, looking at coursework someone is trying to bring in from a transferring institution.

The students whose transcripts you're evaluating don't log in to Transfers. They never see the app. The only thing they ever see is the final PDF report, which you choose when and how to share.

What you'll do

Most teams use Transfers in a single linear workflow per student: one transcript in, one report out. The workflow is the same whether you're handling a single student or a long queue.

1. Create a package

A transfer package is the container for everything related to one student's transfer evaluation. You can create one in two ways:

From a transcript. Drop in a transcript PDF and Mapademics extracts every term, every course code, every credit value. This is the path most teams use most of the time.
Manually. Just give the package a name and pick the sending institution. You'll add courses by hand on the Course Equivalencies tab. This is useful for evaluating a specific course list — for example, a program-to-program articulation agreement — without a transcript in hand.

See Importing a transcript or Creating a manual package.

2. Review the transcript (only on packages started from a transcript)

Mapademics has already identified a course in the sending institution's published catalog for every extracted transcript line. You confirm those identifications, override any that look wrong, or manually pick a course for the lines it couldn't place. When you're done, every transcript line is tied to a real course in the sending catalog.

See Reviewing the transcript.

3. Match course equivalencies

This is where the articulation work actually happens. For every course on the package, Mapademics shows a ranked list of candidate equivalents from your own catalog, each with a percentage score and three quick check signals. You approve the right one — that's the act of articulation. There's an Approve All Best Matches button when you trust the suggestions enough to apply them in bulk.

See Matching course equivalencies.

4. Produce the report

When every course is either approved or marked No Equivalent, head to the Report tab. Write (or generate) a summary, review the equivalences, and download the PDF.

See The articulation report.

What you'll find here

Section	What it covers
Getting started	A five-minute tour of the app — the sidebar, the home page, and where every workflow lives.
Working with packages	The day-to-day: the lifecycle of a transfer package and the three tabs you'll work in to produce a report.
Setting up your workspace	One-time setup: inviting teammates and editing your organization's settings.
Reference	Glossary, the five package stages, the match signals, and how to ask Arlo or contact Support.

A few key ideas

A handful of concepts come up across the whole product. Skim these and you'll have the vocabulary for everything else.

A transfer package is one transcript, end to end. Every piece of work — extracting coursework, locating each course in the sending school's catalog, matching to your own courses, writing the report — happens inside a single transfer package. See How a package flows.
There are two surfaces of matching. First, transcript lines are matched against the sending institution's real catalog (the Transcript Review tab). Then those real courses are matched against your home institution's catalog (the Course Equivalencies tab). Mapademics does the heavy lifting in both places; you confirm.
Match candidates are scored, not guessed. Every suggested equivalent comes with a percentage score, three quick check signals — Credit Match, Level Match, Year Proximity — and a written justification. See Match signals.
Approving is the act of articulation. A package isn't done when Mapademics has suggested matches. It's done when you have approved an equivalent for each course (or explicitly marked it No Equivalent). The report is ready as soon as every course has a decision on it.

Need help inside the app?

Click Help… at the top of the sidebar to open Arlo, the in-app AI assistant. For anything Arlo can't answer, see Support.

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